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Call for Nominations, Resolutions and Constitutional AmendmentsFriday, August 26, 2011
Nominations (including self-nominations) are invited from members-in-good-standing to fill the following AMAPCEO elective and appointed positions. Proposed resolutions and constitutional amendments are also invited for consideration at the 2011 Annual Delegates’ Conference, which is scheduled for November 25th and 26th in Toronto. Deadline: September 30th The deadline for all nominations, resolutions and constitutional amendments is 12:00 noon on Friday, September 30th, 2011, by which time nomination forms and proposed resolutions and constitutional amendments must be received by the chief returning officer at the AMAPCEO office. Positions Open for Nomination There are three categories of positions open for nomination: (a) Central positions elected by the Annual Delegates' Conference (ADC); (b) Chapter positions elected by members in each Chapter; and (c) Central positions elected by the Provincial Council. A. Central-level positions – elected by the Annual Delegates’ Conference (ADC) 1. Vice-President – 2-year term 1. Chapter Chairs (eight positions) – 2-year term:
2. Delegates to the ADC (see list of available positions) – 2-year term. 3. Members-at-large, Chapter Executive Committee (see list of available positions) – 2-year term. C. Central-level positions – appointed by the Provincial Council 1. Delegate-at-Large (up to 10 positions) – term of office for the duration of the 2011 Fall ADC 2. Member, Member Reconciliation Committee (four positions) – 2-year term. Nomination Form There is a single nomination form that can be used for all open positions (although if you are being nominated for more than one position, please submit a separate form for each position). Complete and return only page 1 of the nomination form unless you are being nominated for Vice-President or Secretary, in which case you need to complete the second page. Please note that self-nominations are typical. Nomination forms must be received at the AMAPCEO office no later than 12:00 noon on Friday, September 30th, 2011. Forms received after this deadline will not be accepted. Deadline for Constitutional Amendments and Policy Resolutions The nomination deadline (12:00 noon on Friday, September 30th, 2011) is also the deadline for two other purposes that impact on the Annual Delegates’ Conference: the submission of both policy resolutions and constitutional amendments. Constitutional amendments or policy resolutions received after this deadline will not be accepted.
For further information on the submission of policy resolutions and/or constitutional amendments, please contact Michael Mouritsen, Director, Operations and Planning, at ext 2724 (416-595-9000 or 1-888-AMAPCEO) or by e-mail at mouritsen@amapceo.on.ca. Who Can Participate? To participate in the nomination and election process (as a candidate, nominator, endorser or voter), you must be a signed-up member-in-good-standing with a home position in the AMAPCEO bargaining unit. (To be nominated for a Chapter-level position, you also must have a home position in that Chapter.) If you are not sure you have signed a membership form, please contact the AMAPCEO office (416-595-9000 or from outside Toronto 1-888-AMAPCEO or by e-mail at amapceo@amapceo.on.ca). (Deduction of membership dues does not, in and of itself, indicate that you are a member; you must also sign a membership form.) If you would like to fill out and sign a membership form, please click here. Nomination Process If there are exactly the same number of nominations (or fewer) than open positions, the candidates are declared elected by acclamation. If there are more candidates than available positions, an election is held, as follows:
The nomination and election process is centrally supervised by the Elections and Credentials Committee, a committee elected by the ADC. The chair of the committee is the chief returning officer. This year’s members are: Doug Plaunt (chair and chief returning officer), Peter Dewar, Sherry Flood and Chris Goethel. Further information on the role and responsibilities of the Elections and Credentials Committee, as well as the rules governing nominations and elections, can be found in the Elections By-law (By-law 1). Description of Positions Note: Information on the roles and responsibilities of the three governing bodies (Board, Provincial Council and Annual Delegates' Conference) can be found in the Constitution and Governance section of this website, including a useful chart and a summary comparing responsibilities. Vice-President of the Association: The Vice-President is a member of the Board of Directors, Executive Committee, Provincial Council and the Annual Delegates’ Conference. The Vice-President assumes responsibilities as discussed with the President and approved by the Board and requires a full-time leave from the workplace. The position is paid an annual salary within a current range of $102,000 - $137,700. The current incumbent is Robert Stambula. Secretary of the Association: The Secretary is a member of the Board of Directors and its Executive Committee, the Provincial Council and the Annual Delegates’ Conference and acts as secretary (responsible for drafting the agenda and minutes) for each of them. Functioning as the corporate secretary of the organization, the Secretary also has responsibility to ensure that the office maintains a register of all activists and members. In addition to receiving leave to attend meetings and fulfill other responsibilities, the Secretary is entitled to an honorarium of approximately $12,000 per year. The current incumbent is Barbara Gough. The other two executive officers have terms that continue for another year: Gary Gannage, President, and Ian GlynWilliams, Treasurer. Director (Member), Board of Directors: (Two positions for two-years are open for nomination.) The AMAPCEO Board of Directors is responsible for “managing the affairs of the Association”, according to the Constitution, and consists of nine (9) members – the four executive officers (President, Vice-President, Secretary and Treasurer) and five “at large” Directors, all elected by the Delegates’ Conference. Members are elected typically for two-year terms of office, staggered so that five members are elected one year and four members are elected in the alternate year. This year, two of the five at large Directors have positions that are open for nomination (Theresa Anderson-Butcher and Murray Gaudreau are the incumbents), while the remaining three Directors have terms that continue for another year (Dave Bulmer, Harold Haynes and Dan Skwarok are the incumbents). Board members are also members of the Provincial Council and the ADC and, typically, belong to at least one other committee. The Board meets monthly, with the exception of July, and occasional special meetings are also held (some by teleconference). Last year, for example, the Board met for approximately 20 meeting days. Audit Committee: (Three positions for two-year terms.) The AMAPCEO Audit Committee is an independent, arm’s length body elected by the Annual Delegates’ Conference (ADC). It consists of five members and three positions are available for nomination this year. Two incumbents have terms that continue for another year (Chris Goethel and Tom Tran) and three incumbents have terms that are expiring and are up for nomination (Gazira Chan, Asif Janjua and Gerry Whittaker). The committee is responsible for independently monitoring the Association’s financial policies and accounts, and for recommending to the Board the appointment of an external auditing firm (the Board, in turn, is responsible for making a formal recommendation to the ADC). Further information on the terms of reference of this committee can be found in By-law 3. The committee typically meets five times a year. Elections and Credentials Committee: As noted earlier in this posting, the Elections and Credentials Committee is responsible for overseeing the conduct of central and Chapter elections on behalf of the Annual Delegates’ Conference and the Provincial Council. It consists of five members elected by the ADC and all five positions are open for nomination this year for two-year terms. The committee elects its own Chair, who also serves as chief returning officer for all elections. More information on the role and responsibilities of the committee can be found in the Elections By-law (By-law #1). The committee typically meets in person once each year (before the ADC), holds teleconference meetings around the two nomination periods and has an intensive role during the conference, including managing the votes and counting ballots. The current incumbents on the committee are: Peter Dewar, Sherry Flood, Chris Goethel and Doug Plaunt (with one vacancy). Resolutions Committee: The Resolutions Committee is responsible for receiving and prioritizing policy resolutions submitted for consideration at the Annual Delegates’ Conference. It consists of five members elected by the ADC; all five positions are up for nomination and this year, the term of office is for one year, while next year, the term will become two years, in order to enable the Elections Committee and the Resolutions Committee to be elected in alternate years. The committee typically meets once or twice by teleconference during the year, with one in person meeting closer to the ADC to review any resolutions that have been submitted. The current terms of reference of the committee can be found here. The current elected incumbents on the committee, all of whose terms expire December 31, 2011, are: Domenic Fragale, Michael Goreski, Graham Howe and Ann-Marie Scott, with one vacancy. (In addition, Barbara Gough, as Secretary of the Association, is an ex officio member and the Board of Directors elects one member, currently Harold Haynes.) Constitutional Review Committee: The Annual Delegates’ Conference is required to establish a constitutional review committee once every five years to conduct a full review of the Constitution and By-laws. The last five-year review was conducted in 2007, so the committee must be established at the 2011 ADC, with a mandate to report at the 2012 conference. The committee consists of five members, with a term of office of one year. The specific terms of reference of the committee have yet to be approved, but essentially will require the committee to conduct a review, to consult broadly with the membership and to submit a report with appropriate recommendations, including specific proposed amendments to the Constitution and By-laws, if deemed appropriate. Member Reconciliation Committee: This committee is a committee of the ADC, although its members are appointed by the Provincial Council. It is responsible for investigating and attempting to resolve disputes between members in good standing (as opposed to disputes between a member and the employer). Further information on the terms of reference of the Member Reconciliation Committee can be found in By-law 4. Four of five positions on the committee are open for nomination this year. The current incumbents are: Amalda Ada, whose term continues for another year, and Michael Goreski, whose term expires on December 31, 2011, with three current vacancies on the committee. Chapter Chairs: Eight (8) of 23 Chapter Chair positions are open for nomination this Fall (some positions are filled in the Spring and others are only mid-way through their two-year terms and thus are not open for nomination). The Chapter Chair, directly elected by each Chapter’s membership, is a member of both the Provincial Council, which meets six times a year, and the Annual Delegates’ Conference. The Chair presides over meetings of the Chapter Executive Committee and the Chapter membership and is generally responsible for providing leadership in the Chapter on membership development issues and recruitment/welcoming of new members and activists. A more detailed list of Chapter Chair responsibilities can be found here. Member-at-Large, Chapter Executive Committee: In addition to the Chapter Chair and all elected Delegates, the Chapter Executive Committee consists of at least two “at large” members, who are often selected as the Vice-Chair and the Secretary-Treasurer of the Chapter. (The Sault Ste. Marie Chapter has four at large members on its Chapter Executive.) Executive members help share the membership development work with the Chapter Chair. The committee members are also responsible for designating a permanent alternate, who can attend Provincial Council meetings when the Chair is unable to do so, and for selecting an Acting Chair if there is a vacancy in the Chair’s position. The Executive is supposed to meet four times each year (either in person or by teleconference). Delegate: Each Chapter elects Delegates to attend the ADC on the basis of one Delegate for every fifty signed-up members. (The members of the Board and the Chapter Chairs are ex officio Delegates.) The main responsibility of a Delegate is to attend the annual conference and participate in decision-making at that time. There is no formal ongoing role for Delegates before or after the conference, other than participating as members of their Chapter Executive Committee. The ADC meets annually for two days at the end of November or in early December; this year, the conference is scheduled for Friday and Saturday, November 25th and 26th. Paid leave is provided to attend the Friday session and Delegates are expected to volunteer one day of their time for the Saturday session. Information on the 2010 ADC can be found here. An orientation session for all new Delegates is provided by webinar in advance of the conference, conducted by AMAPCEO staff. Delegate-at-Large: The AMAPCEO Constitution provides for the possibility of appointment, by Provincial Council, of up to ten Delegates-at-Large, who are non-voting Delegates with the right to attend and speak (but not to move motions or vote) at the Annual Delegates’ Conference. By Council policy, these positions are reserved in the first instance for those officials who are required to be at the conference to fulfill a role or responsibility (but who are not themselves elected Delegates). Once this number is determined in October, the Provincial Council may, if it so decides, appoint other Delegates-at-Large from among those who have been nominated by the nomination deadline (September 30th). Thus, although the Council has asked the Elections Committee to invite nominations for the position of Delegate-at-Large, it is possible that no positions will be available to be filled. General: All in-person central governance meetings are held in Toronto; most committee meetings are held by teleconference. Under the Collective Agreement, representatives receive paid leave to attend governance meetings (with the exception of the Saturday session of the ADC, as noted above), including travel time, and relevant travel, food and accommodation expenses are reimbursed under the AMAPCEO Expense Reimbursement Policy. Questions/Additional Background? As described above, the nomination process and elections for both central and Chapter positions are overseen by the Elections and Credentials Committee, an independent committee elected by the Annual Delegates' Conference. Current members include: Doug Plaunt (Chair and Chief Returning Officer), Peter Dewar, Sherry Flood and Chris Goethel. For further information, please feel free to review the Constitution and Governance section of this website. Additional background on ADC committees (including recent changes in the nomination process for the Elections and Resolutions Committees) can be found in the Summer 2011 edition of The AMAPCEO Activist. If you still have questions, however, do not hesitate to contact Karen Cantoni, Labour Relations Specialist, at ext 2742 at the AMAPCEO office (or by e-mail at cantoni@amapceo.on.ca). |
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